The Lake Chad Basin Commission (LCBC) was
established on 22nd of May 1964 by the four countries that border Lake Chad:
Cameroon, Niger, Nigeria and Chad. The Republic of Central Africa joined the
organization in 1996, Libya was admitted in 2008. Observer status is held by
Sudan admitted, Egypt, the Republic of Congo and the Democratic Republic of
Congo. N'Djamena, Capital of Chad hosts the Headquarters of the Commission.
The mandate of the Commission is to sustainably and equitably manage the Lake Chad and other shared water resources of the Lake Chad Basin, to preserve the ecosystems of the Lake Chad Conventional Basin, to promote regional integration, peace and security across the Basin. The LCBC is a basin organization, member of both the African Network of Basin Organizations (ANBO) and the International Network of Basin Organizations (INBO). The Commission if funded by contributions of Member State, but there is reflection for an autonomous financing of the Organization.
We are recruiting to fill the position below:
Job Title: Procurement Expert
Direct hierarchy: Regional Coordinator
The mandate of the Commission is to sustainably and equitably manage the Lake Chad and other shared water resources of the Lake Chad Basin, to preserve the ecosystems of the Lake Chad Conventional Basin, to promote regional integration, peace and security across the Basin. The LCBC is a basin organization, member of both the African Network of Basin Organizations (ANBO) and the International Network of Basin Organizations (INBO). The Commission if funded by contributions of Member State, but there is reflection for an autonomous financing of the Organization.
We are recruiting to fill the position below:
Job Title: Procurement Expert
Direct hierarchy: Regional Coordinator
Location: N'Djamena, Chad
Duration: Five (5) Years
Brief Presentation of the Programme
- The
ecosystems of the Lake Chad are of important natural variability and are
more and more exposed to different stress that climatic changes and
anthropic factors might accentuate them. On the economic standpoint, in
spite of the improvement of the size of the water (14,800 km2 in 2013
against 2,500 km2 during the 1980s-90s), as a result of more favourable
rainfalls, the situation of the Lake is well below its “normal” Lake level
of the 70s with a size of 25,000 km2 . The strong growth and concentration
of populations in the Lake and in its zone of affluence (13.3 million in
2013 and a projection of 18.3 million in 2025), has exacerbated the
pressure on the natural resources whose exploitation generates reoccurring
serious social conflicts
- The
gravity of the situation requires a regional intervention approach of
which for the rehabilitation and reinforcement of resilience of
socio-ecological systems would constitute a stage of rapid and visible
impact. It is in this context that the African Development Bank (AfDB)
proposes to support the implementation of a programme of rehabilitation
and reinforcement of socio-ecological resilience systems as part of the
Five Year Investment Plan (2013-2017 FYIP) of the LCBC with a view to
enhance the resilience of the vulnerable populations, of the Lake Chad
Basin.
- The
PRESIBALT also represents the commitment of the African Bank to assist the
LCBC in the implementation of its Five Year Investment Plan (2013-2017
FYIP. It aims at achieving important investments necessary for the
rehabilitation and reinforcement of socio-ecological, economic and
institutional resilience systems at the regional level, an optimum
valorization of the available water resources, as productive potentials of
the fluvial and lakeside systems which are capable of enabling rapid
economic and social development of the populations of the region.
Objectives of the Programme
- The
objective of the programme for the rehabilitation and reinforcement of
socio-economic resilience systems in the Lake Chad Basin (PRESIBALT), is
to reduce the poverty of the populations living on the resources of the
Lake Chad Basin. Specifically, the programme aims at (i) reinforcing the
resilience of the socio-ecological systems, (ii) preservation of the
ecosystems and the valorisation of the main productions in the context of
adaptation to climate changes, (iii) reinforcement of social peace through
good governance of common resources.
Components of the Programme
- The
programme is made up of three components: (i) preservation and valorisation
of the water resource; ((ii) development of resources, ecological services
and value chain; (iii) institutional reinforcement and programme
management.
- The
Programme is planned to last for five (5) years starting from the entry
into force of the grants.
- The
African Development Bank (AfDB) through the African Development Fund,
supports the Lake Chad Basin Commission (LCBC) in its implementation of
the PRESIBALT which comprises many stakeholders, namely technical
ministries, national parastatal establishments, specialized international
institutions, the civil society, local bodies and organisations of the
rural sector, vulnerable groups, etc.
- To
stay in the course of the objectives of the programme, to measure the
results and the effect of the impact, the programme must equip itself a
competent personnel to coordinate the implementation of the programme.
- The
terms of dereference will serve as a basis for the recruitment of the
cadres on a competitive basis.
Job Description
- Within
the framework of the implementation of the PRESIBALT a Procurement Expert
who will provide technical support to the project’s team in terms of
processing procurement contracting for the good implementation of the
programme shall be recruited.
Functions and Task
- Under
the authority of the Regional Coordinator of the PRESIBALT the Procurement
Expert will undertake the following missions:
- Responsibilities
- Ensure
and supervise processing of contracts for the Programme in accordance with
standing procedures of the AfDB;
- Ensure
technical capacity building of contract awarding method of the LCBC and
assist in preparing contract documents;
- Ensure
the quality of contract documents;
- Ensure
that contract documents respect terms of signed agreed contract;
- Insure
planning of activities and follow-up of contract files in order avoid any
delay in the awarding and signing process of contracts;
- Coordinate
his mission with the Account Manager in order to ensure that the contract
awarding is in perfect consonant with the planning and management of the
funds;
- Ensure
wide publicity by publishing, if necessary, invitation for bidding in
specialized journals, in the Business Development, in wide distribution
local newspapers;
- Ensure
putting in agenda of committee the process of evaluation of contract
awarding process ( opening of offers, evaluations and awarding);
- Ensure
confidentiality of evaluation reports of offers and the same obtain the
necessary approval before submission to the AfDB for its consideration;
- Ensure
that unselected bidders receive the necessary information as well as their
submission deposit as soon as the award decision has been taken;
- Ensure
that the procedures contained in the agreements with the donors are
respected in all the stages of procurement of goods and services;
- Ensure
that cummulated amount of procured supplies follow the different
procedures which doesn't exceed the sealing contained in the grant, loan
and/or credit agreement;
- Take
part, in collaboration with the Account Manager, in the elaboration and
updating of reports on use and functioning of the materials allocated to
component departments.
Tasks:
- Opening
and updating of inventories of the suppliers and companies by using the
shortlisting procedures when scheduled for the projects;
- Also
keep an inventory of qualified consultant as manifestation of interest is
made known ;
- Opening
and keeping unitary current price list of supplies ;
- Develop
and update a detailed and figured list of procurement of goods and
services earmarked for funding by the Programme for the all the components
and finalize with the component (or the experts assigned for this purpose
),as well as their characteristic and technical specification ;
- Develop
and update contract awarding plan following the a model considered
acceptable by AfDB, containing estimate, contract awarding procedure in
accordance with the terms of the grant agreement ;
- Ensure
implementation follow-up and updating contracts awarding plan;
- Develop
biding files for works and supplies, as well as invitation of offers for
the consultancy services and ensure files obtain the necessary approvals
of the donors in accordance with the terms of the grant, loan and/or
credit agreement;
- Develop,
launch and update general notices and specific notices of contract
awarding ;
- Get
general notices, specific notices and manifestation of interest to receive
expression of interests for consultancy services, specific notices of
invitation of offers for works and the supply of furniture, published;
- Take
part and follow-up of opening and evaluation of offers received as member
of the scrutiny and evaluation of tenders committee ;
- Develop
draft contracts in respect of the project and ensure that they signed,
approved, minuted and notified in accordance with procedures manual and on
time;
- Organize
reception committees for supplies, works, services and ensure that these
goods and service received are in conformity with the specification of the
contracts;
- Take
the necessary measures to ensure that goods and services are delivered and
stocked in secured place and at the specified date in accordance with
terms of the contracts ;
- Ensure
that an archiving system is put in place and updated including all
necessary materials necessary for prior review of auditors and supervision
missions;
- Keeping
list of contracts including the methods and stages
- Follow-up
execution of services and supply contracts ;
- Produce
monthly situation report of internal checking undertaken during period ;
- Coordinate
and follow-up all the contract awarding operations ;
- Put
in place a follow-up mechanism for the awarding of contracts, including
the deadlines, to enable rapid identification of potentials sources of
delay, inform the Coordinator and propose solutions with view to solve
them;
- Ensure
follow-up of the publication of specific tenders notice in the appropriate
mediums;
- Ensure
follow-up of no-objection notice requested from AfDB;
- Ensure
that all the decisions taken in respect of awarding contracts and their
executions respect the agreed rules;
- Advise
the Coordinator of the Programme in understanding and drafting of all
inward and out bound communications related to awarding of contracts.
Profile of Applicant
- The
applicant for the position of the Procurement Expert must have of level of
education equivalent to A level + 4 years of education and must be
knowledgeable in procurement contracts in general and in rules of contract
awarding procedures of multilateral development banks: African Development
Bank and World Bank;
- The
Procurement Expert shall a citizen of the Member States of the LCBC and
must be at least 35 years old;
- A
minimum professional experience of 7 years of which 5 in the field
procurement at capacity of expert in contract awarding in projects or
Programmes funded by Technical and Financial partners, notably the AfDB;
- Perfect
mastery of written and spoken skill of one of the working languages of the
LCBC namely French and English.
- A
good written and spoken knowledge of the other language is and added
advantage.
- Mastery
of the currently most used software and word procession systems (MS
Office) is requirement.
- Knowledge
of a range of the information technology, evaluation tools and method
would desirable.
- Good
physical condition and the aptitude to conduct field missions.
Duration of Contract:
- The
duration of the contract for the Regional Coordinator is five (5).
- However,
it shall be evaluated annually and renewal of the contract shall be
subject to performance evaluation considered acceptable by the host
institution of the programme in agreement with African Development Bank.
Application Closing
Date
14th August, 2015.
Method of Application
Interested and qualified candidates must provide evidence of their qualifications for this service (application signed and dated, CV duly signed, letter of interest, etc) Applications bearing the wording "Expression for interest for the recruitment of Consultant for PRESIBAL" must be forwarded to the Executive Secretary of LCBC at the address below:
P.O.Box 727,
N'Djamena,
Chad.
Or
Send an Email to: cab@cblt.org or cblt.lcbc@gmail.com
The recruitment process shall comply with AfDB procedures edited in May 2008 and reviewed in July 2012. An interest expressed by a consultant does not give the right to be shortlisted automatically.
For any further details regarding job descriptions and profiles, please visit the "LCBC Headquarters in N'Djamena (Chad)". Working hours are from Monday to Friday: 8:00am to 3:30pm.
14th August, 2015.
Method of Application
Interested and qualified candidates must provide evidence of their qualifications for this service (application signed and dated, CV duly signed, letter of interest, etc) Applications bearing the wording "Expression for interest for the recruitment of Consultant for PRESIBAL" must be forwarded to the Executive Secretary of LCBC at the address below:
P.O.Box 727,
N'Djamena,
Chad.
Or
Send an Email to: cab@cblt.org or cblt.lcbc@gmail.com
The recruitment process shall comply with AfDB procedures edited in May 2008 and reviewed in July 2012. An interest expressed by a consultant does not give the right to be shortlisted automatically.
For any further details regarding job descriptions and profiles, please visit the "LCBC Headquarters in N'Djamena (Chad)". Working hours are from Monday to Friday: 8:00am to 3:30pm.
0 comments:
Post a Comment